Catch every supplier overcharge.
Snap your supplier invoices. CostVault reads every line, tracks every price, and keeps every invoice safe for your accountant.
Made for independent restaurants in Canada.
Small price changes eat your profit
Food costs keep rising, and suppliers change prices quietly. A few cents here, a short case there. Nobody has time to check every line of every invoice, so it adds up.
- 2–3¢What a small restaurant often keeps from each dollar of sales.
- 1%Catching just 1% of your food purchases can be a big lift to that profit.
How it works
- 1
Snap
Take a photo of the invoice when the delivery comes in. PDFs from email work too.
- 2
We read it
CostVault reads every line: the item, the unit and the price you paid.
- 3
You get alerts and credits
We tell you when a price goes up, when it's above what your rep promised, or when a delivery came up short, and write the credit request for you.
Your invoice vault
Every invoice, kept: the original copy and its data.
No more shoeboxes, lost paper or faded receipts. Every invoice you snap is saved twice, side by side.
The original, exactly as it came
Every photo and PDF is saved as it was. Open it any time to check a price or settle a dispute.
The data, ready to search
Every line, item, unit and price is pulled out, so you can find any invoice and see any item's price history in seconds.
Ready for your accountant and the CRA
The CRA asks you to keep records for six years. Keep them all here, send your accountant a read-only link, or export to QuickBooks, Xero or a spreadsheet.
Stored in Canada, never shared
Your invoices stay private and are stored in Canada. We never share your prices with suppliers.
Everything you need to keep food costs in check
Price alerts
Know the moment a supplier raises a price, item by item.
Agreed prices
Save the price your rep promised. We flag any invoice that charges more.
Short deliveries and credits
Mark what didn't arrive. We write a ready-to-send credit request.
Compare suppliers
See who sells each item cheapest, and how much you'd save by switching.
Dish costs and food cost %
Build your dishes from real invoice prices and see what each plate costs you.
Inventory and order lists
Count what's on the shelf and get an order list for each supplier.
Food budget
Set a weekly or monthly food budget and see how you're tracking before it runs out.
Every invoice kept
The original photo or PDF plus its data, safe in one place. Exports for your accountant, QuickBooks and Xero.
We never share your prices with suppliers or anyone else.
The prices you pay are yours. Your data is stored in Canada. Read our pledge
Join the free pilot
From January to March 2027 we're working closely with 10 restaurants. It's free, and no card is needed. After the pilot, you're covered by a 60-day money-back guarantee.
Start your free pilot